NDIS Seller Preparation Checklist
Buyers and their advisers will ask for the same core records in almost every NDIS sale. Getting them organised before you go to market shortens due diligence and reduces surprises. Prepare anonymised or aggregate versions first — detailed records can be released in stages, under appropriate protections, as a buyer progresses.
Privacy notice
Use anonymised, aggregate or redacted information wherever possible. Do not record participant names, NDIS numbers, health details or other personal information in this checklist. Disclosure of personal information during a sale is governed by the Privacy Act and your own privacy policy — a confidentiality agreement does not by itself authorise disclosure. See the OAIC's guidance on privacy when selling a business.
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Finance
| Done | Record / check | Why it matters | Suggested reviewer |
|---|---|---|---|
| Three years of financial statements prepared on a consistent basis | Inconsistent accounts slow valuation and reduce buyer confidence | Accountant | |
| Schedule of proposed add-backs with invoices or payroll evidence | Unsupported adjustments are usually discounted or rejected | Accountant | |
| Owner's actual role and the cost to replace it | Buyers deduct a market replacement cost for work the owner performs | Accountant | |
| Claim-to-bank reconciliation for a recent quarter | Shows revenue quality and claiming discipline | Accountant | |
| Aged receivables and a note on any rejected claims | Explains cash-flow timing before a buyer asks | Accountant |
Registration & compliance
| Done | Record / check | Why it matters | Suggested reviewer |
|---|---|---|---|
| Registration certificate, registration groups and ABN | Buyers need to know exactly which entity holds registration | Compliance specialist | |
| Latest audit outcome and evidence that corrective actions are closed | Open non-conformities are a common reason for price reductions | Compliance specialist | |
| De-identified complaints and incident register summary | Demonstrates your quality system without exposing individuals | Compliance specialist | |
| Policies and procedures index with review dates | Shows the framework is current and owned | Compliance specialist |
Workforce
| Done | Record / check | Why it matters | Suggested reviewer |
|---|---|---|---|
| Organisation chart and role summary (names withheld until later stages) | Shows the business can run without the owner | HR adviser | |
| Employment contracts templates and award coverage | Buyers test pay compliance early | Employment lawyer | |
| Leave and entitlement balances | Will be negotiated as part of the deal | Accountant / employment lawyer | |
| Worker screening status summary (counts and expiry dates) | Confirms every risk-assessed role is covered | Compliance specialist |
Participant continuity & privacy
| Done | Record / check | Why it matters | Suggested reviewer |
|---|---|---|---|
| Anonymised revenue distribution by participant band and support category | Lets buyers assess concentration without personal information | Accountant | |
| Privacy policy and a plan for what may be disclosed at each stage | A confidentiality agreement does not override privacy obligations | Privacy / legal adviser | |
| Plan for how and when participants will be told about the sale | Participants choose their providers; respectful communication supports continuity | Seller / lawyer | |
| Referral sources summary (types and share, not individuals) | Buyers want to understand how dependent growth is on one source | Seller / broker |
Leases & contracts
| Done | Record / check | Why it matters | Suggested reviewer |
|---|---|---|---|
| Leases and landlord consent requirements | Consent can take weeks and may be a settlement condition | Lawyer | |
| Register of material contracts with assignment or change-of-control terms | Identifies consents needed before settlement | Lawyer | |
| Insurance policies and claims history | Buyers will ask for both | Insurance broker | |
| Ownership of intellectual property, websites, phone numbers and software accounts | Assets must be clearly owned by the selling entity | Lawyer |
Transition
| Done | Record / check | Why it matters | Suggested reviewer |
|---|---|---|---|
| Preferred deal structure (share or asset sale) discussed with advisers | Affects tax, registration and what the buyer inherits | Lawyer / accountant | |
| Your availability to support handover after settlement | A realistic handover period supports continuity and value | Seller | |
| Secure data-room access plan, including return or deletion of records if the deal fails | Protects participants, staff and the business | Lawyer |
General information only, current as at 26 September 2026. It is not legal, financial, tax or privacy advice — the right records and reviewers depend on your circumstances. For registration questions see the NDIS Commission's guidance on buying or selling a registered NDIS business.
Related reading
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